Faster loading. Accurate stock. Full traceability.

Zhengzhou Yingjia Oil Depot Management System is an end-to-end platform for fuel depots, terminals, and loading racks.
It connects business operations (orders, inventory, billing) with field execution (loading, metering, weighbridge, tank gauging) to deliver a closed-loop workflow:

Order → Execute → Measure → Reconcile → Report

Why it matters

Most depots face the same issues:

• Too much paperwork and manual entry

• Stock discrepancies between books and tanks

• Unexplained losses and weak accountability

• Slow reconciliation and frequent disputes

• Limited visibility for management

Our system is built to solve these problems with standardized processes, reliable data, and audit-ready records.

Key benefits

• Less manual work: reduce repeated input and human errors

• Faster truck turnaround: smoother order release and loading execution

• Accurate inventory: multi-source verification (tank/meter/weighbridge, where available)

• Loss control: classify and track losses with clear evidence

• Compliance & audit: approvals, role permissions, full operation logs

• Management visibility: KPI dashboards and operational reports

What it covers (Core Modules)

1) Orders & Dispatch

• Sales orders, loading instructions, dispatch planning

• Customer, vehicle and driver records

• Electronic delivery records and proof of loading

2) Inventory & Tank Management

• Real-time stock by tank/product (project dependent)

• Transfers, movements, stock adjustments

• Daily/monthly stock reporting and variance analysis

3) Loading & Measurement (Optional Integration)

• Loading rack control / batch controller integration

• Metering skid / flow meters, density/temperature compensation (as required)

• Weighbridge integration (if used on site)

• Automatic loading feedback and document generation

4) Reconciliation & Settlement

• Reconcile by order vs actual loading results

• Customer statements and settlement reports

• Export to Excel/PDF; finance system link if needed

5) Approvals, Security & Audit Trail

• Role-based access control

• Approval workflows for exceptions (manual release, edits, over-limit, etc.)

• Full audit logs and exception alerts

6) Reporting & Dashboards

• Throughput, stock accuracy, truck turnaround, loss analysis

• Custom reports and KPI dashboards for management

Integration with your existing systems (as needed)

We can integrate with:

• Loading rack controller / batch controller

• Flow meters / metering skids

• Weighbridge

• Tank gauging systems

• Access control / card system

• SCADA / PLC / DCS (site-specific)

This enables one closed loop: system instruction + automatic field feedback.

Deployment options

• On-premise (local server) for sites with strict data control

• Private cloud for centralized multi-site management

• Designed for real operating conditions (network/power strategy can be included in project scope)

What you get (Delivery & Services)

• Requirement study + process mapping

• Configuration & deployment (on-premise / private cloud)

• Training for operators & management

• Integration to existing instruments/systems (as needed)

• Ongoing support and upgrades

Typical applications

• Fuel depots and distribution terminals

• Chemical storage terminals

• Truck loading stations and rack operations

• Multi-site depot management (HQ visibility)

Contact us

Share your site basics (number of tanks, loading bays, meter/weighbridge/tank gauging setup, daily throughput).
We will provide a recommended scope, integration approach, and implementation plan.